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STUDENT APPLICATION INSTRUCTIONS


2021 SUMMER ENCAMPMENT


Registration for the 2021 summer encampment is not yet open - stay tuned!


Please follow the steps below to electronically generate your required forms for encampment. 

Please use the links provided to create your forms, do not submit any old or handwritten forms. 

The sooner you obtain all signatures, the sooner you can submit your forms for review and can advance to the final steps. 

You will not receive a slot for encampment unless you complete all five (5) steps and receive a confirmation email.



  1. Step One: Activity Application (CAPF 60-81)

    a. Complete the online application:
    i. For cadets that have not yet attended encampment
    ii. For cadets that have attended a minimum of (1) encampment and wish to part
    of the Advanced Training Flights

    b. Upon submitting the application you should be emailed a PDF copy of your CAPF 60-81 within 24 hours.  If you do not receive the email, please check your spam folder first, then email enc-da@vawg.cap.gov for assistance.
    c. Please review the information on the PDF copy of your CAPF 60-81 that you receive for accuracy.
    d. Obtain required signatures:
    i. Your signature (cadet) is required (bottom of first page) - this signature must be in ink/hand-signed - electronic signatures will not be accepted.
    ii. Your parent(s) signature are required - this signature must be in ink/hand-signed - electronic signatures will not be accepted. (if you are over 18 on 20 Jun 2020 a parent signature is not required)
    iii. A witness for each parent signature is required
    - this signature must be in ink/hand-signed - electronic signatures will not be accepted.
    iv. If you are from Virginia Wing, your squadron commander approval will be obtained electronically. You do not need group or wing signatures.
    v. If you are from outside Virginia Wing, you will be required to obtain your squadron commander, group (if applicable), and wing commander signatures.

  2. Step Two: Medical Forms (CAPF 160, 161, and 163) and Honor Agreement

    a. Once you submit the application in step 1, you should also receive a second email with a link to complete your medical forms.  
    b. Upon submission, you should be emailed a PDF copy of each medical form within 24 hours.
    c. If you do not receive the email with the link, or do not receive your forms, please check your spam folder first, then email enc-da@vawg.cap.gov for assistance.
    d. Obtain required signatures:
    i. CAPF 160 - Your parent signature is required - this signature must be in ink/hand-signed - electronic signatures will not be accepted. (if you are over 18 on 20 Jun 2020 a parent signature is not required)
    ii. CAPF 161 - No signatures required
    iii. CAPF 163 -
    Your parent signature is required - this signature must be in ink/hand-signed - electronic signatures will not be accepted. (if you are over 18 on 20 Jun 2020 this form is not required)
    iv. Download, review, and sign a copy of the Encampment Student Honor Agreement (HA). Click here to download the HA. Your signature (cadet) is required - this signature must be in ink/hand-signed - electronic signatures will not be accepted. The flight commander and training commander signatures are not required.


  3. Step Three: Form Upload

    a. CLICK HERE to access the upload form.
    i. Each form must be in a PDF or photo format to be uploaded.
    ii. Each form must be uploaded individually.
    iii. Forms that are multiple pages must be uploaded as a single file.
    iv. Must be use a Google account to access the form. It does not have to be a VAWG account. The form does not record the account used to upload the files.

  4. Step Four: Payment

    a. Once all your forms have been received and we have validated you have been approved to attend by your squadron commander, a link to Eventbrite will be sent to you via email to complete your payment.
    b. Pay your fee for encampment ($225). 

  1. Step Five: Slot Award Confirmation

    a. Once we have validated all your forms are complete, and received payment, scholarship award, or arrangements for payment, you will receive an email confirming that your student application is complete and that you have been awarded at slot at ENC20.**
    b. The review of your forms is accomplished manually and therefore may take up to seven days to complete. If you do not receive an email confirming that all paperwork is complete after seven days, please email
    enc-da@vawg.cap.gov for assistance.

    ** Please note the type of slot you are awarded may vary:
    1. Student/Advanced Student Slot - You have a guaranteed slot for ENC20.
    2. Student/Advanced Student Scholarship Slot - You have applied for a scholarship but have not yet received an award.
    a. Once scholarships are closed, if you have received a scholarship, your status will be changed automatically to Student/Advanced Student Slot.
    b. Once scholarships are closed, if you have not received a scholarship, you will be contacted via email to arrange payment. If you do not make arrangements within 48 hours of being contacted, you will be placed on the waiting list. If you arrange payment after that time, you will receive a slot if there is room and in the order of placement on the waitlist.
     3. Waiting List Slot - Your package has been completed after ENC20 has already filled all available slots. You will be placed on the waitlist in the order your package was completed.
    a. Please note, the VAWG Encampment has gone to waitlist for the last 6 years, do not delay in completing your package.
    b. Your waiting list status can change at any time to slotted, be vigilant in checking your email.


    YOU WILL NOT RECEIVE A SLOT FOR ENCAMPMENT UNLESS YOU COMPLETE ALL FIVE (5) STEPS AND RECEIVE A CONFIRMATION EMAIL.